PD Quality, PO Box 653,
Winchester, Hampshire SO23 3NQ 
Phone:        +44 (0) 792 181 1127
E-Mail:        
info@pdquality.com
Web Site:    www.pdquality.co.uk 

 UK Operations 

Q-Share International Limited
Shelduck Grove, Kidderminster UK. 
Phone:         +44 01562 827 225

E-Mail:         info@q-share.co
Web Site:     www.q-share.co

UK Operations 

INTEGTGRATED SYSTEMS PAS 99-2012

PAS99:2012 is a management specification used for integrating management systems and is structured to align with the ISO Directive 2012 SL (Previously Guide 83) a High level structure and identical text for management system standards.

 

It offers a guideline and framework for how to integrate multiple management systems across the ISO9001, ISO14001, OHSAS18001 and BMS 75000 standards.

There are many benefits from integrating management systems including less duplication, lower operation expenses, simpler documentation, compliance with multiple standards and competitive advantage compared to non-integrated companies.

 

Integrated management is applicable to any organization regardless of size, industry or market and advice is recommended from Q-Share if you need help with integrating two or more standards.

 

Integrating management systems involves putting all the internal management practices into one management practice but not as separate components. The management system subjects have to be an integral part of the company's management system with linkages so that the boundaries between processes are seamless.

 

Such a system involves the development of individual management practices then connecting them to achieve a given objective. These components include the organization, resources, and processes. Therefore, people, equipment and culture are part of the system as well as the documented policies and practices.

 

A coherent system integrated management system (IMS) is a management system which uses all of the components of a business to enable the achievement of its purpose and mission

 

All issues and practices which have an effect on the results of an organization must be part of the management system. This normally starts with integrating all currently formalized systems focusing on quality, health and safety, and environment.

 

For something to be integrated, it has to be fixed to the others to make a complete system. Putting the financial, quality, and environmental system into one book of policies and procedures is not integrating management systems, likewise merging disciplines and management into one department is not integration.

There are several good reasons for integration, to:

 

  • reduce duplication and therefore costs

  • reduce risks and increase profitability

  • balance conflicting objectives

  • eliminate conflicting responsibilities and relationships

  • diffuse the power system

  • turn the focus onto business goals

  • formalize informal systems

  • harmonize and optimize practices

  • create consistency

  • improve communication

  • facilitate training and development

 

The incentive to integrate a management system will become obvious as each standard gets adopted into the accreditations of an organization and there are several approaches which can be taken, depending on an organization’s current position.

 

If an organization has a certificated QMS, it can build upon that by adding the necessary processes to cater for health, safety, environmental and other requirements of management system standards. All systems should share the following processes:

 

  • document development and control

  • training

  • internal audit

  • management review

  • corrective action

  • preventive action

 

In addition to the above, current developments and requisites within the recent released and drafted standards require consideration and inclusion of the following:

 

  • risk assessment - this should address safety risks, environmental impacts and process failure modes. By having a common approach it will be easier to compare risks occurring in different parts of the business

  • regulations management - this should cover the capture of regulations on health, safety, security, etc and their analysis and impact

  • programme management - this should focus on specific improvement programmes such as safety, environmental and security improvement

  • public awareness - this should address the notification aspects of health, safety and environment

 

Whether an organization has an existing formal system or no formal system,
Q-Share recommends adopting the system engineering approach to management system development and design a system top-down to fulfil an agreed and defined objective.

 

This is accommodated within the requirements of the Business Management Standard which benefits include one coherent system which serves business interests and addresses stakeholder needs and expectations.

 

The BMS approach ensures that existing maintained information on processes, tasks, and practices in use are accommodated when they serve the business interest and objective by focusing on process, as opposed to separate disciplines.

 

Advice from Q-Share is strongly recommended before engaging in integrating management systems.